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Fillable Form DD 1351-2 (2011-2016)

It is used by the Department of Defense for government employees. The form will be used to determine the travel costs related to work and if these travel costs will be covered by the employer.

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What is Form DD 1351-2?

Form DD 1351-2 is a travel voucher or sub-voucher that is made use of by personnel working and operating under the US Department of Defense (DOD). DOD personnel use Form DD 1351-2 to claim their travel costs.

What is the purpose of Form DD 1351-2?

The purpose of Form DD 1351-2 is for personnel and employees operating and working under the DOD to claim travel costs.

Who should file for Form DD 1351-2?

Personnel and employees under the DOD should be filing for Form 1351-2.

How should I fill out and accomplish Form DD 1351-2?
First and foremost, please be advised that there are required documents that need to be attached and submitted with Form DD 1351-2. The required attachments are as follows:

1. Original and/or copies of all travel orders/authorizations and amendments, as applicable.
2. Two copies of dependent travel authorization if issued.
3. Copies of secretarial approval of travel if claim concerns parents who either did not reside in your household before their travel and/or will not reside in your household after travel.
4. Copy of GTR, MTA or ticket used.
5. Hotel/motel receipts and any item of expense claimed in an amount of $75.00 or more.
6. Other attachments will be as directed.

Form DD 1351-2 is composed of 21 questions that need to be filled out accurately and honestly. If form will be filled out by hand, use black-ink pens ONLY. Pencils are not allowed.


ITEM 1. PAYMENT.

Among the payment methods listed, currently only the Electronic Fund Transfer (EFT) is the authorized option. This is because the EFT method of transferring payments made is verified and confirmed to have these payments sent to the same bank account as the personnel/employee’s bank account that receives their military pay. Only tick the box and indicate an amount under “Split Disbursement” if you used a Government Travel Charge Card (GTCC).

ITEM 2. NAME.
Following the LAST, FIRST, AND MIDDLE NAME format, write/type down your full name.

ITEM 3. GRADE.

Report your pay grade.

ITEM 4. SOCIAL SECURITY NUMBER.

Indicate your social security number

ITEM 5. TYPE OF PAYMENT.

Using an X to mark, put an X to all the boxes beside the options that apply to your payment type. If all is applicable, please mark all options with an X. It is possible to have all blocks selected.

ITEM 6. ADDRESS.

State your full address. Include your Street Address, City, State, and Zip Code. DO NOT USE the unit address, unless it is a valid mailing address with a P.O. Box.

ITEM 7. DAYTIME TELEPHONE NUMBER AND AREA CODE.

State your daytime telephone number along with its corresponding area code.

ITEM 8. TRAVEL ORDER/AUTHORIZATION NUMBER.

State the travel order number the same way it is written on your PCS/TDY orders. Keep in mind that you should not use order numbers for amendments.

ITEM 9. PREVIOUS GOVERNMENT PAYMENTS/ADVANCES.

Report any amount regarding travel advances you have received, the DOV number, and the payment date. Please write down “None” if you have not received any travel advances.

ITEM 10. FOR D.O. USE ONLY.

ITEM 11. ORGANIZATION AND STATION.

Report your present organization and your station.

ITEM 12. DEPENDENT(S).

Tick "ACCOMPANIED" if you will be or have travelled with dependents during this travel. People who have or will be travelling with dependents will have to fill out items 12.a through 12.c while those who tick "UNACCOMPANIED " may proceed to item 15 and onwards.

ITEM 12a. NAME.

Using the LAST, FIRST, MIDDLE name format, write down the dependent’s full name.

ITEM 12b. RELATIONSHIP.

Report the relationship you and the dependent share.

ITEM 12c. DATE OF BIRTH OR MARRIAGE.

If the dependent is your spouse, state the date of your marriage. If the dependent is your child/children, state their birth dates. If you will be writing down more than four (4) dependents, please use the reverse side of the form in line 29 or Remarks, to write down their information.

ITEM 13. DEPENDENTS ADDRESS ON RECEIPT OF ORDERS.

Report the full address at the time you have received their orders.

ITEM 14. HAVE HOUSEHOLD GOODS BEEN SHIPPED?

Report whether or not the household goods were shipped with this PCS. If you answered no, explain why in Remarks.

ITEM 15. ITINERARY

ITEM 15a. DATE.

State the date of arrival and departure for all the points being asked in the form. Please include the year at the top (under “a. DATE”). Take note that dates must match orders/endorsements.

ITEM 15b. PLACE.

Write down the locations of the departure and arrival location, including city and state.

ITEM 15c. MEANS/MODE OF TRAVEL.

Using the two-letter code, report the mode of travel for each point of the travel.

ITEM 15d. REASON FOR STOP.

Indicate the reason/cause for each stop made following the codes provided.

ITEM 15e. LODGING COST.

Report the cost of lodging. Please leave the spaces blank except for the TDY locations. To provide evidence to the costs you have reported, please keep the receipts from purchases and attach them with the form.

ITEM 15f. POC MILES.

Report the mileage between local departure and arrival points when using an owned and operated Privately Owned Conveyance (POC).

ITEM 16. POC TRAVEL.

If you used a POC for the travel, state if you own that POC, if you were the one driving it during the travel or were just a passenger.

ITEM 17. DURATION OF TRAVEL.

Mark the boxes with an X on all options applicable to you.

ITEM 18. REIMBURSABLE EXPENSES.

Report all items that are of reimbursable expenses.


ITEM 19. GOVERNMENT/DEDUCTIBLE MEALS.

State the meals that you ate with or without charge when furnished by an official source. Meals that were eaten on a commercial airplane/aircraft or meals that were prepared privately are not considered as government/deductible meals.

ITEM 20a/b. CLAIMANT SIGNATURE.

After completing and providing all necessary information, documents, and explanations with accuracy and honesty, you must then affix your signature and the date of signing on or after the travel, on the spaces provided.

ITEM 20c/d/e/f. REVIEWER INFORMATION.
The reviewer of your form must affix their name, signature, telephone number, and the date of their signing.


ITEM 21a/b/c/d. APPROVING OFFICIAL.

Your approving official must affix their name, signature, telephone number, and the date of their signing.

ITEM 22. ACCOUNTING CLASSIFICATION.

Report your accounting classification.

ITEM 23. COLLECTION DATA.

Report your collection data.

ITEM 24. COMPUTED BY.

Indicate the individual who computed the amounts in the form.

ITEM 25. AUDITED BY.

Indicate the individual who audited the accounts on your form.

ITEM 26. TRAVEL ORDER/AUTHORIZATION POSTED BY.

Report your travel order or the person who posted authorization.

ITEM 27. RECEIVED.

Affix payee’s signature and date or check number.

ITEM 28. AMOUNT PAID.

Report the amount paid.

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