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Fillable Form Appliance Bill of Sale

This is a template used to create and fill-out an Appliance Bill Of Sale Form which is a document stating the legal sale and purchase of an appliance.

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What is an Appliance Bill of Sale?

An Appliance Bill of Sale is a document used by sellers to state the legal sale and purchase of any kind of appliances, like stoves, refrigerators, washing machines, and many more.

This document certifies that the seller is the legal owner of the appliance. The said appliance must be free of liens and other encumbrances.

After the seller and the buyer sign the Appliance Bill of Sale, the appliance will be officially sold and transferred to the named buyer.

How to fill out an Appliance Bill of Sale?

To fill out an Appliance Bill of Sale, you must provide the following information:

Appliance Information

Seller’s Name

Enter the full legal name of the seller.

Buyer’s Name

Enter the full legal name of the buyer.

Appliance

Enter the name of the appliance being sold and to be transferred to the buyer.

Model of Appliance

Enter the model of the appliance.

Manufacturer

Enter the manufacturer of the appliance.

Date of Manufacture

Enter the date when the appliance was manufactured.

Condition of Appliance

Enter the condition of the appliance. It could be in perfect condition or it could have some flaws.

Sale Price

Enter the sale price of the appliance in dollars.

Paid With

Enter the amount the buyer paid the seller.

Mark the appropriate box which corresponds to the buyer’s mode of payment. You may select:

  • Cash
  • Check
  • Debit
  • Credit

Certification

Seller’s Signature

The seller must affix his or her signature.

Buyer’s Signature

The buyer must affix his or her signature.

Date

Enter the current date.

What is the purpose of an Appliance Bill of Sale?

An Appliance Bill of Sale certifies that the seller is the legal owner of the appliance and that the said appliance is free of liens and other encumbrances once the ownership is transferred to the buyer.

An Appliance Bill of Sale may also serve as a receipt for the buyer. The said document will be able to serve as evidence that the appliance has been sold and transferred to him or her officially.

An Appliance Bill of Sale can also be used by the buyer and the seller for their own accounting and tax recording purposes.

In case of misunderstandings or disagreements occuring in the future between the buyer and the seller, the Appliance Bill of Sale may serve as proof to solve both of their disputes.

When should I use an Appliance Bill of Sale?

An Appliance Bill of Sale must be used when you are selling an appliance to a buyer. Normally, it is usually created and completed during the seller’s transaction with the buyer.

Who should prepare the Appliance Bill of Sale during a transaction?

The seller must be the one to prepare an Appliance Bill of Sale during a transaction with the buyer.

Who should keep the original copy of the Appliance Bill of Sale?

Both the seller and the buyer must have copies of the Appliance Bill of Sale. In most cases, the buyer must be the one who will keep the original Appliance Bill of Sale and the seller will only get a copy of it.

Why should the seller and buyer have a copy of the Appliance Bill of Sale?

The seller and the buyer must each have a copy of the Appliance Bill of Sale for their own personal records. Having this document will help avoid any misunderstandings or disagreements that may arise after the transfer of ownership from the seller to the buyer.

Is an Appliance Bill of Sale a legal document?

An Appliance Bill of Sale is a legally recognized document of the seller and the buyer’s transaction regarding the sold appliance. Not all states require a notary public to witness the buyer and the seller signing the Appliance Bill of Sale, but you are both encouraged to do so.

Having the Appliance Bill of Sale notarized will help prove the authenticity of the said document if ever misunderstandings or disagreements between the buyer and the seller happen in the future.

Can I make my own Appliance Bill of Sale?

Yes, you may make your own Appliance Bill of Sale as long as it has all the necessary requirements.

How do I write an Appliance Bill of Sale?

To write your own Appliance Bill of Sale, you must provide the following information:

  • The full legal name of the seller
  • The full legal name of the buyer
  • The name of the appliance
  • The model of the appliance
  • The manufacturer of the appliance
  • The date of the appliance manufacture
  • The condition of the appliance
  • The sale price of the appliance
  • The amount paid by the buyer
  • The mode of payment made by the buyer
    • Cash
    • Check
    • Debit
    • Credit
  • The seller’s signature
  • The buyer’s signature
  • The current date

The Appliance Bill of Sale must also state that the appliance is sold “as in” with no warranties by the seller.

Can an Appliance Bill of Sale be handwritten?

Although it is now more common to prepare an Appliance Bill of Sale through a digital format, it is also acceptable to present a handwritten Appliance Bill of Sale.

You can present a handwritten Appliance Bill of Sale as long as the said document contains all the necessary information needed to protect both the buyer and the seller.

The needed information for an Appliance Bill of Sale is provided in the previous paragraph.

Does an Appliance Bill of Sale need to be notarized?

An Appliance Bill of Sale does not have to be notarized to be considered official.

Not all states in the United States (U.S.) require an Appliance Bill of Sale to be notarized, but the buyer and seller are encouraged to do so.

Having the Appliance Bill of Sale notarized will help prove the authenticity of the said document if ever misunderstandings or disagreements between the buyer and seller happen in the future.

The following states in the United States (U.S.) require a notary public to witness the buyer and seller signing the Appliance Bill of Sale:

  • Louisiana
  • Nebraska
  • Maryland
  • New Hampshire
  • West Virginia
  • Montana
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