What is a Background Check Authorization Form?
A Background Check Authorization Form is a document that authorizes an individual to conduct credit and criminal background checks on your behalf. Employers use it to determine that what you state on your resume is truthful and to know if there is anything about you that they should be aware of before hiring you.
These assessments are sometimes referred to as background checks or pre-employment screenings. If a background check is done without the applicant's consent, this may violate the applicant's rights. As a result, before conducting a background check, consent must be provided.
A Background Check Authorization Form typically includes your following information:
- Personal information such as full name including aliases, date of birth, current and past address
- Social Security Number (SSN)
- Driver License number
- Information about your company or employer
- Information about the company doing a background check
Where to get a Background Check Authorization Form template?
A Background Check Authorization Form is usually provided by the employer. If you are an employer, you can create your own Background Check Authorization Form, providing all the information needed in the document.
Background Check Authorization Form templates are also available online. For your convenience, a Background Check Authorization Form that you can electronically fill out is available on PDFRun.
How to fill out a Background Check Authorization Form?
Here is a detailed guide on how to fill out a Background Check Authorization Form:
Enter the name of the company you are applying to.
The Background Check Company
Enter the name of the Background Check Company.
Enter the phone number where the Background Check Company can be reached.
Internet Web site address
Enter the website of the Background Check Company.
Company Telephone number
Enter the telephone number of the company.
Authorization for Background Checks
Enter your full name in the following format: Last Name, First Name, Middle Name, Maiden, or Other Name.
Enter the number of years you used the name you provided.
If you live or work for the Company in California, Minnesota, or Oklahoma
Mark the box if you like a free copy of your background check report. It is only applicable if you live or work for the Company in California, Minnesota, or Oklahoma.
Affix your signature.
Enter the date the form was signed in the following format: Month, Day, Year.
Background Check Information
Enter your full name in the following format: First Name, Middle Name, Last Name.
Date of Birth
Enter your date of birth in the following format: Month, Day, Year.
Social Security Number
Enter your Social Security Number or SSN.
Driver’s License Number
Enter your driver’s license number.
State Issuing License
Enter the state where your driver’s license was issued.
Any other names used
If you have any other names used, enter it in the following format: First Name, Middle Name, Last Name.
Addresses within the past seven years
Note: You may use a separate sheet if needed.
Present Street Address
Enter your present street address in the following format: City, State, ZIP Code.
Prior Street Address
Enter your previous street address in the following format: City, State, ZIP Code. Also, enter the starting and last date of residing in the address provided.
What is being checked during an employee background check?
Here are the following information being checked during an employee background check:
- Criminal record — To check whether you have a criminal record and if you have any convictions
- Confirmation of educational records — To know information about your education history, academic performance, and attendance.
- Employment records — To verify if you were employed by the organizations you wrote on your resume.
- Checking your credit history — To check if you have a negative credit history or previously filed bankruptcy.
- Motor vehicle records and licenses — To know information about your driver’s license, dates, and validity of any other professional licenses you might need.
- Civil records — To know information about your civil records.
It should be remembered that evaluating your credit history should only be done if the information can have an effect on your field of work. This involves any type of money management or guiding individuals about their finances.
What information is exempted during an employee background check?
The Fair Credit Reporting Act establishes guidelines for when and how information can be screened, preventing employers from viewing information such as:
- Bankruptcies that have been filed after ten years
- Civil suits, arrest records, and civil judgments after seven years
- Any tax liens which have been paid
- Accounts that have been placed for collection after seven years
Why are background checks important?
An employee background check is something that a growing number of businesses are conducting to prevent negligent hiring and save money on the costs of hiring an unqualified employee. With so many individuals falsifying information on their resumes, a background check is a strategy that helps companies make smarter hiring decisions.
Here are other reasons why background checks are important:
- To create a safe working environment for both workers and consumers.
- To recruit the best competent people who will help your business grow rather than harm it.
- To reduce the risk of employee responsibility by employing "due diligence" in the recruiting process.
- To promote truthfulness in the application and interview processes.
- To avoid hiring dishonest candidates.
- To remove uncertainty from the hiring process.
Why is consent needed to run a background check?
Consent to run a background check is important to protect an individual's privacy. The FCRA (Fair Credit Reporting Act) has established guidelines for who is permitted to give information revealed in credit and criminal history reports, as well as who is permitted to obtain them and for what reasons. If you run the reports without permission, you will face legal consequences.
Other types of background check
Tenant Background Check
Landlords conduct this check to assist them in screening renters. It will investigate the potential tenant's credit and criminal background, and landlords usually charge a small fee for this service.
FBI Background Check
An FBI Background Check will look into a person's federal criminal history, which may include bank robbery, forgery, or embezzlement. It may be necessary for high-security employment, visas, or any circumstances in which sensitive data may be accessible. Only the individual named in the report can request this check, and they must submit a separate form containing their fingerprints with the background application. The FBI Background Check Form is $18, and the fingerprint form is $20.