What is a 30-Day Notice to Vacate Letter?
A 30-Day Notice to Vacate Letter is a lease termination letter to notify a tenant to leave the premises of a rental property and take his or her possessions within 30 days.
What is the purpose of a 30-day Notice to Vacate Letter?
As a landlord, there will come a time when you will need to terminate a lease for an occupied property. There are many possible reasons why a 30-day Notice to Vacate Letter is given, such as the following:
- You plan to renovate the property.
- You no longer want to rent out your property on a monthly basis.
- The tenant has violated rental terms and provisions.
- The tenant is not making payment on time or unable to pay the rent.
When to give a 30-Day Notice to Vacate Letter?
Landlords have different processes to follow at the end of the lease period, depending on their agreements with tenants.
Landlords have reasons to turn in a 30-day Notice to Vacate Letter, including the following circumstances:
- Rent will not be renewed.
- Lease terms were breached.
- The month-to-month lease is about to end.
- The property will be unavailable to rent
- The property will be sold or demolished.
Other than the circumstances mentioned above, there are still other situations to use the letter. Be well-oriented on how this notice is prepared. The details should be significant on why an individual needs to vacate the property.
How to fill out a 30-Day Notice to Vacate Letter?
Enter the date you wrote the letter.
Enter the name of the tenant.
BODY OF THE LETTER
Supply the address of the tenant in the first paragraph. Then, enter the exact date you wish them to leave the premises. Lastly, indicate the name of the person or the representative who can give assistance to the tenant and his or her phone number.
Enter your name and sign to certify the letter.
How to prepare a 30-day Notice to Vacate Letter?
The letter is a termination document to end a lease that requires 30 days of notice. On the contrary, this is an essential tool to set things out for landlords. The notice to vacate letter does not necessarily need to be unnecessarily extensive. Be brief and concise when writing it.
Below are the standard details included in a notice letter:
- When the lease will be terminated.
- Where the unit or property is located.
- Why the least will be terminated.
- How long the tenant has to make arrangements.
Most tenants will take this letter as an eviction notice, ensure that you give it politely, and stating it clearly.
It is vital to include all basic information in a 30-Day Notice to Vacate Letter. It can be used by a court judgment for legal purposes. However, it may not be valid if the documents were not consolidated. For legal use, you can submit a certified mail of the notice letter to get a receipt.
The basic information must include the following:
- Name of the tenant
- Name of the landlord
- Location of the property
- Important dates, such as the last day to vacate the property
It is also better to have the information of your tenants saved on your file.
When can the tenant vacate the property?
The most important information that you must include in a 30-day notice to vacate letter is the exact date when the tenant needs to move out. If the tenant does not have any idea when they are expected to leave, it is impossible for them to vacate the property.
It is important to know the accurate counting days when a tenant needs to leave the rental property. The date should be after the day when you sent the letter to the tenant. Also, this kind of documentation provides legal support if the case is enforced to take legal action.
A 30-day notice must align with a full calendar day in most states. It is very likely that the date exceeds the 30 days period. In addition, you are required to give additional notes in your notice of termination in some states in situations such as:
- The original term lease was not broken (60-day notice).
- The landlord will be moving to the property (60-day notice).
- Supplementary notice as listed in the lease agreement (30 days or the terms in the rental agreement, whichever is longer).
- If the lease-period agreement is ending soon, you can send the tenant a notice of termination that they might not be able to rent any longer unless they make a new contract or agreement. Long-term leases are often set to auto-renewal at the end of the tenancy period except one party gives prior notice.
You can actually give notice that begins the process of terminating the tenancy on the grounds of the legal agreement of both parties.
- If there are violations of the terms in the lease agreement, you can give them a notice letter to fix the issue or vacate the property. Laws under your state set the period when to vacate the property. However, you can file for eviction to regain full control of your property when the tenant disagrees.
- If a tenant seriously damaged the property, committed crimes within the premises, or endangered the property with their actions, and then you can file for eviction for them to leave the property immediately. You can check your local laws for the exact terms for eviction of rental property.