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Fillable Form Private Bill of Sale for Firearm

A Firearm Bill of Sale serves as a legal document that states all information that is required in a transaction and that the seller has transferred the rights to the firearms detailed in the bill of sale to the buyer.

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What is a Firearm Bill of Sale?

A Firearm Bill of Sale is a document used to record the sale of firearms. It contains the firearm’s information and ownership rights, the terms and conditions of the sale, and the seller and buyer's identification and qualifications.

How to fill out a Firearm Bill of Sale?

Firearm sellers must not sell or issue a firearm to ineligible individuals. They must check the backgrounds of buyers before signing a Firearm Bill of Sale.

Full Name

Enter the buyer's name.


Enter the buyer's signature to certify that he is eligible to buy, receive, and possess firearms and or ammunition.

Firearm(s) Sold

Enter the information of the firearm or firearms.


Enter the brand of the firearm or firearms.


Enter the model or name of the firearm or firearms.


Enter the specified nominal internal diameter of the barrel bore of the firearm or firearms.


Enter the serial number of the firearm or firearms.


Enter the price of the firearm or firearms.


Enter the information of the firearm or firearms buyer.


Enter the buyer's name.


Enter the buyer's address.


Enter the buyer's driver's license number.


Enter the buyer's concealed weapons license number.

Contact #

Enter the buyer's contact number.


Enter the information of the firearm or firearms seller.


Enter the seller's name.


Enter the seller's address.


Enter the seller's driver's license number.


Enter the seller's concealed weapons license number.

Contact #

Enter the seller's contact number.

Sale Conditions

Enter the seller's conditions for the sale of a firearm or firearms.

Sale Date

Enter the sale execution date.

Buyer Signature

Enter the buyer's signature.

Seller Signature

Enter the seller's signature.

What are the qualifications to purchase a firearm?

A firearm is a deadly weapon that might endanger lives if used inappropriately. Primarily, it is designed to protect oneself or others.

Firearm sellers are required to scrutinize buyers. They must require buyers to furnish all necessary documents, including medical tests, police clearance, license, and other documents needed for background checking.

For buyers to be eligible to own a firearm, they must:

  1. Be at least 18 years of age to purchase shotguns or rifles and ammunition and 21 years and older to purchase firearms like handguns;
  2. Have a carry license, a driver's license, and a concealed weapons license; and
  3. Not be restricted or forbidden by law due to criminal records or mental disorders.

Other reasons a buyer may be restricted by law to possess firearms include:

  • conviction to any court for a crime punishable by more than a year of imprisonment;
  • addiction or unlawful use of any uncontrolled substance like methamphetamine and marijuana;
  • being subjected to any restraining orders from court due to harassment, stalking, and threatening of loved ones;
  • conviction to domestic violence;
  • being discharged from the armed forces under dishonorable conditions;
  • renouncing citizenship; and
  • being an unauthorized migrant.

When to use a Firearm Bill of Sale?

Use a Firearm Bill of Sale if you sell or buy firearms, such as pistols, shotguns, rifles, machine and submarine guns, and grenade launchers.

Whether you are a buyer or a seller, you need to have a copy of the Firearm Bill of Sale for documentation. It serves as a receipt and an undisputed legal document if disputes or court claims arise.

Is a Firearm Bill of Sale required by law?

There are states in the U.S. that do not require a Firearm Bill of Sale to buy or sell firearms. However, a Firearm Bill of Sale is a legal document that is enforceable by law. It may be used by a seller or a buyer to dispute court claims.

Who may sell firearms?

Firearm owners and dealers may sell firearms if they have a Federal Firearms License (FFL). It is a document that enables them to engage in business related to the manufacture, merchandise, and transport of ammunition or firearms.

The qualifications for selling and buying firearms are similar. As it is a deadly weapon, sellers must have the capacity to assess a buyer's background. They must be at least 18 years old, have licenses, and recognized by law as qualified to possess firearms.

How to get a Federal Firearms License?

Accomplish Form ATF 7/7CR, Application for Federal Firearms License, to apply for an FFL. It is a document issued by the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) to obtain an FFL. Applicants must be at least 21 years old.

Submit your Form ATF 7/7CR to Federal Firearms Licensing Center, P.O. Box 6200-20 Portland, OR 97228-6200. Other requirements to submit include fingerprint cards, photos, application fees, and a separate questionnaire for responsible persons or Form ATF 7/7CR Part B, Responsible Person Questionnaire.

Failure to provide all necessary documents may delay or reject your application.

Is it legal to own many firearms?

As long as you are qualified to purchase a firearm, you may own as many as you want. In fact, some individuals buy firearms for collection. Eligible individuals have the right to possess multiple firearms. However, the use of firearms must align with ethical and moral standards.

What is the purpose of a Firearm Bill of Sale?

Using a Firearm Bill of Sale when selling or buying a firearm helps both parties have a document to verify a sales transaction. It proves that a transaction has occurred, and the firearm was obtained in good faith.

A seller may use a signed Firearm Bill of Sale as evidence of title transfer. It is essential if he or she has sold a firearm that was used to commit a crime.

A Firearm Bill of Sale contains a seller's promises and assurances regarding the condition of the firearm. A buyer may use it to raise disputes if there is a discrepancy in the seller's promises regarding the firearm's quality.

If a firearm holder is a civilian and not a part of the armed forces, the authorities may ask for proof of ownership other than the concealed weapon license and license to carry firearms. He or she may use a Firearm Bill of Sale to prove his or her ownership over the firearm.


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