Fillable Form Credit Memo

What is a Credit Memo?

A Credit Memo, or also referred to as a Credit Memorandum or a Credit Note, is a document used by suppliers, businesses, and entities to issue a document notifying their buyers or customers of the amount they owe under the terms of an invoice that was previously sent out.

A Credit Memo is normally issued by businesses or entities to reduce the amount owed by their buyers or customers. A complete Credit Memo must include the following information:

• Invoice Number
• Current Date
• Credit Issued To
  • Full legal name of customer
  • Address of customer
  • Alternate address of customer
  • Phone number or fax number of customer
  • Email Address
• Customer information
  • Customer Number
  • Sold On or Invoice Number
  • Free on Board
  • Terms
  • Approved By
• Product Information
  • Quantity of the product to be shipped
  • Manufacturing Code Number (MCN) of the product to be shipped
  • Description of the product to be shipped
  • Package Size of product to be shipped
  • Unit Cost of the product to be shipped
  • Extended Amount of the product to be shipped
• Store Stamp or Seal for the transaction
• Total Credit Amount of the transaction
• Signature of authorized manager
• Signature of salesperson in charge

A credit memo may be used by businesses or entities for a number of reasons. The reasons may include but are not limited to the following:

• The customer made an overpayment in the original invoice
• A mistake in the price was made in the original invoice
• The products that were shipped got damaged or destroyed during the transit
• A pricing dispute has occurred
• The customer has returned the products to the seller
• There is a marketing allowance
• The customer will not pay the seller the full amount of the invoice

A credit memo can serve as recordkeeping material for both the business and its customers. A business or entity uses a credit memo to record the reduction of their customers’ accounts receivable balance. On the other hand, the customer uses the credit memo to record it as a reduction in their accounts payable balance.

How to fill out a Credit Memo?

To fill out a Credit Memo, you must provide the following information:

Invoice Number

Enter the invoice number for this transaction.

Current Date

Enter the current date.

Credit Issued To

Name

Enter the full legal name of your customer.

Address

Enter the address of your customer.

Address 2

Enter the second address of your customer if it’s applicable.

Phone Number or Fax Number

Enter the phone number or fax number of your customer.

Email Address

Enter the email address of your customer.

Customer information

Customer Number

Enter the assigned number for this customer.

Sold On or Invoice Number

Enter the invoice number for this customer’s transaction.

Free on Board

Enter which party is liable for the products that may get damaged or destroyed during shipping.

Terms

Enter the terms regarding the party’s liability for the products that may get damaged or destroyed during shipping.

Approved By

Enter the name of the person or supervisor in charge of approving this transaction.

Product Information

Product 1

Quantity

Enter the quantity of the first product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the first product to be shipped.

Description

Enter the details of the first product to be shipped.

Package Size

Enter the package size of the first product to be shipped.

Unit Cost

Enter the unit cost of the first product to be shipped.

Extended Amount

Enter the total amount due for the first product to be shipped.

Product 2

Quantity

Enter the quantity of the second product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the second product to be shipped.

Description

Enter the details of the second product to be shipped.

Package Size

Enter the package size of the second product to be shipped.

Unit Cost

Enter the unit cost of the second product to be shipped.

Extended Amount

Enter the total amount due for the second product to be shipped.

Product 3

Quantity

Enter the quantity of the third product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the third product to be shipped.

Description

Enter the details of the third product to be shipped.

Package Size

Enter the package size of the third product to be shipped.

Unit Cost

Enter the unit cost of the third product to be shipped.

Extended Amount

Enter the total amount due for the third product to be shipped.

Product 4

Quantity

Enter the quantity of the fourth product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the fourth product to be shipped.

Description

Enter the details of the fourth product to be shipped.

Package Size

Enter the package size of the fourth product to be shipped.

Unit Cost

Enter the unit cost of the fourth product to be shipped.

Extended Amount

Enter the total amount due for the fourth product to be shipped.

Product 5

Quantity

Enter the quantity of the fifth product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the fifth product to be shipped.

Description

Enter the details of the fifth product to be shipped.

Package Size

Enter the package size of the fifth product to be shipped.

Unit Cost

Enter the unit cost of the fifth product to be shipped.

Extended Amount

Enter the total amount due for the fifth product to be shipped.

Product 6

Quantity

Enter the quantity of the fifth product to be shipped.

Manufacturing Code Number

Enter the manufacturing code number (MCN) of the fifth product to be shipped.

Description

Enter the details of the fifth product to be shipped.

Package Size

Enter the package size of the fifth product to be shipped.

Unit Cost

Enter the unit cost of the fifth product to be shipped.

Extended Amount

Enter the total amount due for the fifth product to be shipped.

Store Stamp or Seal

Enter the store stamp or seal for the product to be shipped.

Total Credit Amount

Enter the total credit amount for this transaction.

Authorized Manager’s Signature

Have the authorized manager affix his or her signature.

Salesperson’s Signature

Have the salesperson affix his or her signature.