A Fax Cover Sheet Form acts as a cover letter that provides important fax-related information, letting the recipient identify the sender and determine the content of the fax and what to do with it. As a supporting report, it is a document that one sends with the fax. As the cover sheet, it is the first thing that a recipient sees and serves as a guide for him or her to understand the purpose of the received document. It may also contain information on whether the content of the fax is confidential or urgent.
Though sending fax may seem old-fashioned, it is still one of the most reliable methods of transmitting documents using a fax machine, a device that is accepted worldwide. This method is more popular in places where internet service remains unreliable. Regardless of fax machines being seemingly obsolete, it is ideal in offices where access to computers or the internet is limited.
While there is no set standard on how a fax cover sheet should be, in general, it should contain the information of the recipient and the sender such as names and contact information, brief summary or description of the faxed document, the number of pages in the fax document, and other relevant information. In addition, it is usually simple, straightforward, and does not have any fancy design elements except when it is used by businesses where insertion of a company name and logo is necessary or as an invitation for special occasions.
A fax cover sheet needs to be organized and is easy to understand to avoid any issues or cause confusion with the recipients. While not all documents require a cover sheet, adding such a document would help recipients easily understand what the document is about and to whom it belongs.
It is considered more professional to send a fax with a cover sheet. Moreover, including a cover sheet makes it easier for a recipient to get an idea about the received document. Also, when storing, files with a cover sheet are easier to locate.
Using PDFRun’s fax cover sheet template, you can create a cover document in minutes. Follow the guide below to fill out a fax cover sheet accurately when you need to send one.
Write the date when the document was sent and provide the number of pages including the cover sheet.
Provide the following information of the recipient:
Provide the following information of the sender:
Subject asks for the subject of the document.
Depending on the important level of the fax, mark one of the following checkboxes:
Comments Section is for additional instructions that you want to let the recipient know.