Fillable Form Texas Bill of Sale of Automobile (Sold "As Is" Without Warranty)

What is a Texas Bill of Sale?

A Texas Bill of Sale is a document used to record the details of a transaction between a buyer and a seller in the state of Texas. It serves as a receipt for the buyer and proof of ownership for the seller. A Bill of Sale Texas should contain all relevant information about the vehicle being sold, the buyer, the seller, and the terms of the sale, such as the sale price, payment details, warranty information, and odometer reading. In some states, the Bill of Sale must also be notarized. While it is not a requirement in Texas, it is still recommended for document certification and verification purposes.

It is important to have two copies of the Bill of Sale, one for the buyer and one for the seller. The buyer should keep the Bill of Sale for their records, and the seller should keep it for proof of transfer of ownership.

How do I fill out a Texas Bill of Sale?

A Texas Vehicle Bill of Sale requires that you enter information about both the seller and the buyer, the amount being paid for the transaction, and details about the vehicle that is being sold. Make sure to have any and all documents relevant to the transaction, including those about the vehicle itself and any actions or certifications that need to be taken for it, with the automobile Bill of Sale texas.

County

Enter what Texas county this bill is being filled out in.

Name of Seller

Enter the seller’s name.

Seller’s City and County

Enter the city or town and county the seller operates in.

Promissory Installment Note Value

Enter the value of the promissory installment note in text and in number format.

Down Payment

Enter the amount paid for the transaction as down payment in text and number format.

Buyer’s Name

Enter the buyer’s name.

Buyer’s City and County

Enter the city or town and county that the buyer lives in.

Vehicle Location

Enter the county that the vehicle being sold is located in.

Vehicle Make and Model

Enter the vehicle’s make and model.

Vehicle Body Type

Enter the vehicle’s body type.

Year

Enter the year of the vehicle.

Vehicle Identification Number

Enter the Vehicle Identification Number (VIN) associated with the vehicle.

Warranty of Ownership

This section certifies that the seller is the true and lawful owner of the vehicle being sold, that the vehicle is free from any claims, encumbrances, or offsets by others, and that the seller will defend the buyer against any and all lawful claims and demands made in relation to this sale.

Disclaimer of all other Warranties

This section confirms that aside from the warranty of ownership outlined above, the buyer is taking the vehicle “as-is” with no warranties, express or implied, as to its condition, and is accepting the vehicle as-is after inspecting it personally.

Additional Terms of Sale

Enter any additional terms of sale here. If more space is required, use an appropriately labeled sheet of paper and attach it to this document. It will be considered part of the full Bill of Sale.

Seller’s Name and Signature

Have the seller enter their name and then sign the form in the space provided.

Buyer’s Name and Signature

Have the buyer enter their name and then sign the form in the space provided.

Notary - County

Enter the county that this Bill of Sale is being notarized in.

Date Sworn

Enter the date that this Bill of Sale was sworn and subscribed before the notary.

Commission Expiry

Enter the date that the notary’s commission expires.

Odometer Disclosure Statement

Name of Seller

Enter the seller’s name.

Odometer Reading

Enter the vehicle’s current odometer reading.

Odometer Mileage Certification

Check the box or line that indicates whether the odometer reading is accurate or not.

Vehicle Information

Enter the following information for the vehicle that has a discrepancy in its odometer reading:

• Make
• Model
• Body Type
• Year
• VIN

Seller and Buyer Information and Signature

Enter the following information for both the seller and the buyer:

• Full Name
• Address
• City
• State
• ZIP

Then have them sign the form in the space provided.

Acknowledgement

Notary - County

Enter the county that this Bill of Sale is being notarized in.

Date Sworn

Enter the date that this Bill of Sale was sworn and subscribed before the notary.

Commission Expiry

Enter the date that the notary’s commission expires.

Promissory Installment Note

County

Enter the county that this note was created in.

Recitations Information

Enter the following information for the recitations:

• Date
• Borrower/Buyer’s Name
• Borrower/Buyer’s Address
• Payee/Seller’s Name
• Place for Payment
• Principal Amount
• Term (expressed in months)
• Monthly Payments

Vehicle that Note will be Used For

Enter the following information about the vehicle that this note will be used for:

• Make
• Model
• Body Type
• Year
• VIN

Transfer of Title

Check the box that indicates whether the title/ownership of the vehicle will remain with the seller or be transferred to the buyer.

Interest Rate

Check the box that indicates whether the annual interest rate on any matured and unpaid amounts will be the maximum amount permitted by the laws of Texas or be set at a particular percent or if no interest will be accrued on matured and unpaid amounts.

Payment Terms

Monthly Payments

Enter the amount to be paid monthly and in how many installments.

Payment Due

Enter the date that the monthly payment will be due.

Total Amount to be Paid

Enter the total amount that must be paid.

Legal Rights

Carefully read the following sections in order to understand the rights of all persons involved in the transaction that this Bill of Sale was made for. The sections are the following:

• Borrower’s Prepayment Right
• Place for Payment
• Default and Acceleration Clause
• Interest on Past Due Installments and Charges
• Interest
• Form of Payment
• Attorney’s Fees
• Severability
• Binding Effect
• Descriptive Headings
• Construction
• Governing Law

Date Executed

Enter the date that this note was executed.

Seller’s Name and Signature

Have the seller enter their name and then sign the form in the space provided.

Buyer’s Name and Signature

Have the buyer enter their name and then sign the form in the space provided.

Seller and Buyer Information and Signature (Security Agreement)

Enter the following information for both the seller and the buyer:

• Full Name
• Address
• City
• State
• ZIP

Security Agreement

Date Created

Enter the date that the security agreement was created.

Debtor’s Name

Enter the name of the debtor.

Secured Party

Enter the name of the secured party.

Security Interest - Vehicle Information

Enter the following information for the vehicle that is being secured:

• Make
• Model
• Body Type
• Year
• VIN

Covenants

This section certifies that the debtor will warrant and covenant that they will maintain insurance at all times with respect to all collateral against risks of fire, theft, and other similar risks and in such amounts as the secured party may require.

Default

This section outlines the situations under which the debtor will be considered to be in default.

By

Enter the name of the person who created this security agreement.

Debtor’s Signature

Have the debtor sign the form in the space provided.

Date

Enter the date that this form was signed.

Frequently Asked Questions (FAQs)

What is the difference between a Vehicle Bill of Sale and a Vehicle Title?

A Bill of Sale certifies a transfer of ownership between two parties, while a title certifies the buyer's legal ownership. Depending on the state, a Vehicle Bill of Sale may be all a person needs to transfer ownership - the title - of a vehicle to another.

What is Notarization?

Notarization is a legal process that involves a Notary witnessing the signing of a document in order to ensure its authenticity and to prevent coercion or fraud.

How do I get a Texas Vehicle Bill of Sale notarized?

Contact your local notary public or directly contact a notary, and set an appointment. This will often require that you and the other party both provide a valid ID to certify your identity. After the document has been signed in the presence of the notary, the notary should then affix their stamp on the document to signify that it has been notarized.

What do I do if I lose my copy of the Texas Vehicle Bill of Sale?

You may ask the buyer/seller for a copy of the Bill of Sale, or print another copy out if you have access to a digital copy of the document. It is important to keep backup copies (digital or physical) of the document, as it can be used for many different purposes beyond certifying ownership and sale.

What other uses does the Texas Vehicle Bill of Sale have?

The Vehicle Bill of Sale Texas can be used for legal purposes, such as when particular transactions are called for investigation or to record a transfer of ownership from one person to another, or for the purpose of filling out information on one’s tax return.

Is a Texas Bill of Sale considered legally binding?

Yes. For as long as both parties sign the form, and especially if the form is notarized, all of the terms and conditions, as well as the price set for the vehicle, must be followed unless both parties agree to renegotiate and draft a new agreement.

When do I need to have filed a Vehicle Bill of Sale?

Whenever a transaction is agreed upon, it is generally the seller’s responsibility to provide a Vehicle Bill of Sale (or several copies of one) for both buyer and seller to sign.

What if I am selling multiple vehicles?

You may include any additional vehicles’ information on a separate sheet of paper as necessary, or create another Bill of Sale Texas should the other vehicle be for a different transaction or require too much information to simply add on to another document.

What is a warranty?

A warranty is a written guarantee that the manufacturer of a product will repair or replace said product in the event that it is damaged or lost within a particular period of time.

Do Texas Bills of Sale come with a warranty?

Not always. In the case of a person buying a vehicle directly from the manufacturer or an affiliate of theirs, there will often be a warranty attached to the vehicle. When buying a vehicle from an individual or a car dealership, however, vehicles are not guaranteed to still have a warranty attached, especially if the vehicle is second-hand. Warranty details, if any, should be included as part of the information on the vehicle entered on the Bill of Sale and its terms.

What if I am buying or selling the vehicle on behalf of another person that provided the funds?

If you are acting as a representative of the buyer or seller, enter your name instead of theirs and sign the form in the relevant places. Make sure, however, to provide clear evidence that the buyer or seller has authorized you to manage the transaction in their stead.

Is a Texas Bill of Sale required to register a vehicle?

A Texas Vehicle Bill of Sale document is always required along with proof of ownership (which may be the Bill of Sale itself, depending on the state) to process a new vehicle registration. Vehicles that are exempt from emissions testing will require a Vehicle Identification Number verification.

What if there is no Texas Vehicle Bill of Sale?

Not having a Bill of Sale will leave both buyer and seller vulnerable to a wide variety of issues, such as deciding who is liable for damages to or caused by the vehicle, or legal disputes on the vehicle’s ownership. If any record at all exists that can be used to help recreate the payment arrangement, it can be used in place of a proper Bill of Sale to provide proof of ownership, but some documents may not be considered valid in particular situations.

Do I still need a Texas Vehicle Bill of Sale if I give a vehicle as a gift?

Yes. Simply note that the vehicle was given as a gift on the Bill of Sale and enter the amount paid for it as “0”.

What happens if the buyer or seller does not sign the Texas Bill of Sale?

The transaction will either need to be renegotiated or canceled entirely.