Weekly timesheet is a form to record and monitor the exact amount of hours employee worked on a weekly basis.
A Weekly Timesheet is a document used to track the work hours an employee has spent in a week. Recording the employee work hours in a Weekly Timesheet helps a company in organizing the login and logout processes and payroll.
Enter the company name.
Enter the other name or doing business as (DBA) of the company.
Enter the company address.
City, Street, & ZIP
Enter the city, street, and ZIP code of the company.
Enter the employee information below.
Enter the name of the employee.
Enter the employee number.
Enter the week or period of the timesheet.
Enter the position of the employee.
Enter the department of the employee.
Enter the name of the employee’s supervisor.
Enter the required information in the timesheet.
Enter the corresponding data for each day of the week. The days of the week are already listed on the Weekly Timesheet.
Enter the corresponding date for the day.
Enter the time the employee has logged in.
Enter the time the employee has logged out.
Enter the time allotted for the employee's breaks.
Enter the number of the employee's regular work hours.
Enter the number of hours the employee has spent on overtime.
Add the corresponding regular and overtime hours and enter the total.
Add all the breaks and enter the total.
Add all the regular work hours spent the whole week and enter the total.
Add all the overtime hours spent the whole week and enter the total.
Add the total numbers of regular and work hours for the whole week and enter the total.
The purpose of a Weekly Timesheet is to record the exact number of hours an employee has spent at work on a weekly basis. It is a timekeeping method that records attendance and performance.
A Weekly Timesheet is utilized in payroll accounting. It is efficient in determining employee compensations based on the billable hours rendered at work. For employees paid weekly for an hourly rate, a Weekly Timesheet can help them calculate their expected salary.
An unorganized timekeeping method may cause errors in the accounting process. For example, if a company fails to provide sufficient documentation of paid overtime work, it will affect the billing process. Timesheets may serve as evidence to correct the record and demand overtime pay from the company.
Timesheets help gauge an employee’s performance, project execution, time management, and reliability. There are timesheets with more specific details that require the time used in doing a project or task.
Aside from a Weekly Timesheet, there are three other types of timesheets — Bi-weekly, Monthly, and Yearly.
A Bi-weekly Timesheet is designed to record the time and attendance of employees in two weeks. It is used by companies that pay employees bi-weekly depending on their work hours.
A Monthly Timesheet contains the record for an employee's rendered work hours in a month. It is essential for the monthly evaluation of employees since their attendance and performance are recorded on it.
A Yearly Timesheet is designed for the annual documentation of an employee's attendance and performance record. One of its advantages is it has complete documentation of the weekly and monthly reports of the employee's total work hours within a year.
Timesheets are useful tools that help a company in many ways.
The acquisition of these benefits depends on the accuracy of the timesheets furnished by employees. Hence, companies must regulate a policy as to how timesheets must be filed.
With the advent of digital trackers, it is more convenient for companies to monitor schedules, performance, and workloads. Most companies have adapted to this innovation because of its convenience and accuracy.
Yes, you can make your own employee timesheet. To create your own employee timesheet, here is a breakdown of all the parts you should include:
First, let your employees enter their own contact information as well as the hours they worked. This should be fairly straightforward and will not change from week to week or month to month as long as they remain employed with you for that time period. While somewhat unnecessary, it might also be a good idea to have them give you a contact number or email address that you can use to contact them if necessary, for example, if they forget a change a time worked.
Note: Even though this is called an 'Employee Timesheet' the employee may not be able to edit it directly. You may want to make your own copy of the timesheet and leave it open for them to fill out while you monitor their progress. Then review it with them and make any necessary changes or updates, before saving the final version that will then be attached to their paychecks.
Once your employees have entered their own information, they should also be able to update their hours worked from week to week as the hours fluctuate (they may work more or less than 40 hours per week). Employees can update these entries directly, but you will need to make sure they only enter the number of hours worked and not include any overtime. This is very important as it ensures that your employees do not accidentally over-report their time worked.
You can leave a note to your employees that this information will be used later when entering their salaries and overtime, so they understand why it is necessary.
In order for you to calculate your employees' paychecks correctly, you need a record of the number of additional hours they have worked in a given pay period which is usually an hour total of over 40 hours per week. This will include overtime for hourly employees and any additional work hours for salaried workers. In this section of the timesheet, you can add a few columns so that your employees have a place to enter the time worked during each hour in a given day or week if they are not able to do it in their regular Hours Worked section.
Salary Basis Pay
Now you need to write how your employee is paid (hourly, salary, by the project, etc.) and their weekly pay including any additions or deductions that will be taken out of each paycheck. This includes including things like benefits contributions as well as health insurance deductibles which may vary from paycheck to paycheck. You may also want to include any bonus or profit-sharing that will be included in the final payout for the pay period.
Classifications and Rates
Now you need to list your employees' hourly rates and classifications, as these will be used during payroll processing and determining overtime rates and total earnings. This information will then be transferred into your payroll spreadsheet or system once you have finalized the spreadsheet with your employees. You can list these as a range of hourly rates if the contributions vary from pay period to pay period.
Pay Periods and Weekends
Once you have all of this information filled out, you need to include a few more details that will be used when you go to pay your employees, including the day of the week they are paid (usually it is either weekly or biweekly) and any weekends they need off in order to receive their paycheck. You should also keep track of the total amount that will be earned by each employee in this pay period (gross pay) and how much you expect to take out for taxes (net pay). This may change from week to week or month to month depending on their personal situations.
Exempt vs. Non-Exempt Classifications
As part of the employee timesheet, you should also include a section for classifying workers as exempt or non-exempt. Non-exempt employees are those paid hourly and have strict regulations on how much they can be paid each pay period as well as mandatory time off if their total hours worked for a week exceed 40 hours. If an employee is classified as non-exempt, you should list their hourly rate under the Rate column and whether they are non-exempt on the Exempt? row. This is an important distinction as non-exempt employees earn overtime pay for every hour worked over 40 per week while exempt employees do not.
Your Employee timesheet should also include a section where you can record information on any benefits your employees receive. These may include contributions to health care and life insurance, sick leave or vacation time that accumulates each pay period as well as possible 401k plans that they participate in. This will be important if you need to refer back to this information later during payroll processing.
The final section of the timesheet should be for any other details that you feel are important to include in your payroll processing. This may include notes about the pay or information that isn't directly related to an employee such as when you process payroll each month, what benefits enrollment period is currently open, and whether the employees work holidays. Now all you need do is print this timesheet, fill it out with your employees' information and keep it on file in case you need to refer back to it during payroll processing.
There are different types of timesheets depending on the way they are used within a company. You can use timesheets to keep track of how much time employees spend on different tasks, projects, and clients. They also help companies with cost controls, billing, and budgeting among many other uses.
The following are the different types of timesheets:
A daily timesheet is used to record the work completed in a day. When properly used, it can be an excellent tool to identify personal time-wasters and improve productivity. It serves as a reminder for employees to be on track with their work deadlines and goals. Daily timesheet is similar in function to an invoice or a receipt. The difference between the three is that while invoices are sent to customers, receipts are given to customers at the end of an exchange.
The daily timesheet records all tasks you have completed since the beginning of the day. It is like a report that provides you with an update on your daily activities instead of just the week's tasks. For example, if on Wednesday you received a new task that can be accomplished in one day and completed on Thursday, you would not include it in your weekly timesheet. You will also need to update the daily timesheet every time you complete a new task.
The most common method of using a daily timesheet is to record all work done during the day. You can also use it to record milestones or other activities that are significant but do not fall within your usual work scope. For example, if you attend a meeting with an external client, you should write this in your daily timesheet as well.
Employers use daily timesheets for different purposes. It may be required for an employer to be aware of all the work-related activities performed by employees. For instance, for a company that hires home-based agents as independent contractors, daily timesheets are used to track the number of hours worked as part of the compensation package.
Employers also use daily timesheets as a measure of productivity and cost management. To meet deadlines and achieve business goals, employers need to schedule the amount of work that has to be completed. For example, if an employer wants its employees to finish a project by the end of this month, he will determine how many man-hours are needed to complete it.
Daily timesheets provide information on how much work is being done as well as the time devoted towards a particular task. By knowing how many tasks are being completed and how much time is spent on each one, employers can make adjustments to improve productivity or make up for lost work time.
A monthly timesheet is used to report working hours and the work performed. Monthly timesheets are often required when an employee works on an assignment or has a project that spans more than one month. On a monthly timesheet, employees record their hours by days in the week or month, then add them together to get their total for the pay period. Moreover, to know how many hours you should be paid for, use the timesheet calculator to figure out an employee's pay. This is used in conjunction with a daily timesheet and can be filled out electronically, especially for companies that keep digital records of time and attendance.
It is very important that employees fill out their timesheets correctly to get paid for all the hours they worked. Employers are required by law to pay employees for all hours worked (and not just regular time). For many timekeeping systems, this is done automatically. However, some employers generate monthly timesheets and ask employees to verify that their timesheets are correct.
In general, employers need to keep accurate records of all the hours their employees work. They also need to maintain pay and time data for a period of at least three years. Record-keeping requirements depend on a company's size, with small companies having less stringent requirements than large ones.
A timesheet should include the following items:
Follow some of these guidelines to properly use a timesheet:
Timesheets are useful documents for accurately recording the number of hours you work each week and their corresponding pay. They're used by employees to document the time they worked for an employer within a specific date range. Moreover, they're used by employers to keep track of all work hours and wages paid.
Timesheets are similar to receipts. They can also have the same benefits that receipts have. For example, they allow you to keep track of important information that includes: who, what, where, when and how much. Timesheets enable employees to identify their daily tasks and how long it took them to complete each one.
Timesheets can help prove work hours and wages paid for both the employer and the employee. For employers, it's a way to keep track of labor costs. It also creates a paper trail to show that you properly paid employees for their time worked in accordance with state and federal wage-and-hour laws.
For employees, timesheets can provide them with more credibility. They're useful for proving that you actually worked the hours you reported to your employer. Without timesheets, it's difficult to prove your claim if and when issues arise.
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