Fillable Form 941 (Schedule B)

What is Schedule B (Form 941)?

Schedule B (Form 941), Report of Tax Liability for Semiweekly Schedule Depositors, is used by employers in the United States to list their tax liability for each day. An employer’s tax liability is based on the dates the wages were paid to his or her employees. An employer’s tax liability may include the following:

• The federal income tax he or she has withheld from his or her employees' pay, and
• Both the employer and employee share of social security and Medicare taxes

An employer does not have to use the Schedule B form to show his or her federal tax deposits since the Internal Revenue Service (IRS) obtains all of its members’ deposit data from different kinds of electronic funds transfers.

An employer or an individual must fill out the Schedule B form if he or she is a semiweekly schedule depositor. An individual may be considered as a semiweekly schedule depositor if he or she has reported more than $50,000.00 of employment taxes in the lookback period. Furthermore, an individual can also be considered as a semiweekly schedule depositor if he or she has already accumulated a tax liability of $100,000.00 or more on any given day in the current or prior calendar year. If an individual happens to become a semiweekly schedule depositor during the current quarter, he or she must complete the Schedule B form for the entire quarter.

If an individual has been assessed a Federal Tax Deposit (FTD) penalty for a quarter and he or she has made an error on the Schedule B form and the correction will not change the total liability for the quarter he or she has reported on the Schedule B form, the employer or the individual may be able to reduce his or her penalty by filing an amended version of the Schedule B form.

When an individual files this Schedule B form along with Form 941, Employer's Quarterly Federal Tax Return or Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands, he or she must not change his or her tax liability by using the adjustments reported on the following forms:

• Form 941-X, Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund
• Form 944-X, Adjusted Employer's Annual Federal Tax Return or Claim for Refund

Furthermore, employers are required to fill out and attach this Schedule B form along with Form 941, Employer's Quarterly Federal Tax Return or Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands.

A complete Schedule B form must contain the following:

• Your employer identification number (EIN)
• Your full legal name - This must not be your trade name.
• The current calendar year
• Report for this quarter
  • 1 - January, February, March
  • 2 - April, May, June
  • 3 - July, August, September
  • 4- October, November, December
• Tax liability schedule
  • Month 1
    • Total tax liability for the first month
  • Month 2
    • Total tax liability for the second month
  • Month 3
    • Total tax liability for the third month
  • Total amount of your tax liability for the current quarter

How to fill out Schedule B (Form 941)?

Taxpayers can download and print a PDF copy of Schedule B (Form 941) from the Internal Revenue Service (IRS) website that they can manually complete. They can also fill out Schedule B (Form 941) electronically on PDFRun.

To fill out Schedule B (Form 941) Form, you must provide the following information:

Employer Identification Number (EIN)

Enter your employer identification number (EIN).

Name

Enter your full legal name. You must not enter your trade name.

Calendar Year

Enter the current calendar year. You are also required to check the quarter for your report.

Report for this Quarter

Mark the appropriate box which corresponds to the quarter for your report. You may select:

• 1 - January, February, March
• 2 - April, May, June
• 3 - July, August, September
• 4- October, November, December

Tax Liability Schedule

Enter your daily tax liability on the numbered space that corresponds to the date your wages have been paid. The instructions stated below will apply to all parts of this section of the Schedule B form.

This schedule must be used to show your tax liability for the current quarter. This must not be used to show your deposits. When you file this Schedule B form along with Form 941, Employer's Quarterly Federal Tax Return or Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands, you must not change your tax liability by using the adjustments reported on the following forms:

• Form 941-X, Adjusted Employer's Quarterly Federal Tax Return or Claim for Refund
• Form 944-X, Adjusted Employer's Annual Federal Tax Return or Claim for Refund

You are required to fill out and attach this Schedule B form along with Form 941, Employer's Quarterly Federal Tax Return or Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of the Northern Mariana Islands, and the U.S. Virgin Islands if you happen to be a semiweekly schedule depositor or if you have become one because of your accumulated tax liability which has reached $100,000.00 or more.

Month 1

Enter your daily tax liability for the first month of this quarter that corresponds to the date your wages have been paid. Fill out spaces 1 through 31.

Tax Liability for Month 1

Enter the total amount of your daily tax liability for the first month of this quarter.

Month 2

Enter your daily tax liability for the second month of this quarter that corresponds to the date your wages have been paid. Fill out spaces 1 through 31.

Tax Liability for Month 2

Enter the total amount of your daily tax liability for the second month of this quarter.

Month 3

Enter your daily tax liability for the third month of this quarter that corresponds to the date your wages have been paid. Fill out spaces 1 through 31.

Tax Liability for Month 3

Enter the total amount of your daily tax liability for the third month of this quarter.

Total Liability for the Quarter

Enter the total amount of your tax liability for the current quarter by adding the amounts in Month 1, Month 2, and Month 3.