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Fillable Form Acknowledgment by Notary Public

Acknowledgment by Notary Public template is used by a notary public when notarizing a document in compliance with the Notary Consumer Disclosure, to declare they verified the identity of the individual who acknowledges signing the document it is attached to.

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What is an Acknowledgment by Notary Public form?

An Acknowledgment by Notary Public form is a legal form that is used by a notary public after notarizing a document in accordance with the Notary Consumer Disclosure. This form is used to declare that the notary public, or other officer completing this form, has verified the identity of the person who signed the document to which it is attached.

A notary public is a public officer who is authorized to act as an impartial witness to the signing of legal documents. The primary purpose of a notary is to verify the authenticity of a document and to prevent fraud. Other duties and responsibilities of a notary public include the following:

  • Creating a trustworthy environment for all the parties involved in an agreement
  • Verifying and documenting the identities of the agreement participants
  • Keeping a notary journal
  • Administering oaths
  • Completing notarial certificate on all documents
  • Protesting notes and bills of exchange

Some of the documents that require the services of a notary public are:

  • Affidavit
  • Last Will and Testament
  • Trusts
  • Licenses
  • Deed of Sale
  • Power of Attorney
  • Marriage Certificate
  • Mortgage Documents
  • Loan Documents

How to fill out an Acknowledgment by Notary Public form?

An Acknowledgment by Notary Public form is a one-page document. Do not leave the required items blank to avoid any problems with your document’s authenticity.

First Blank

Enter the county where the witnessed execution has taken place.

Second Blank

Enter the date when you signed this form.

Third Blank

Enter your full legal name and any title that accompanies your notary business.

Fourth Blank

Enter the full legal name of the witnesses present at the time of notarization.

Notarial Seal

Affix the official notarial seal.

Signature

Affix the signature of the notary public.

Description of the attached document

This section is optional.

Title or type of document

Enter the title or type of the document.

Date of document

Enter the date of the document.

Number of pages in the document

Enter the number of pages in the document.

Other

Enter other types of the attached documents, if applicable.

Capacity or capacities claimed by the signer or signers

Signer’s name

Enter the full legal name of the signer.

Mark the appropriate box or boxes to determine the capacities of the signer.

  • Corporate Officer, Title(s):
  • Partner:
    • Limited; or
    • General
  • Individual
  • Attorney-in-fact
  • Guardian or Conservator
  • Other

If you choose the first or last option, enter specific details.

Signer is representing:

Enter the full legal name of who the signer is representing.

What is the difference between a Notary Acknowledgment and a Jurat?

A Notary Acknowledgment and a Jurat are some of the examples of notarial acts. A notarial act is any written narration of facts drawn up by a notary public.

A notary acknowledgment verifies that the person mentioned in the document is the same person who signed it. In this situation, the notary public's job is to confirm the identity of the signer. The notary public is merely verifying the identity of an individual who signed the document and is not testifying to the accuracy, legitimacy, or validity of the document’s content.

When a notary public is called upon to conduct a Jurat, the signer is required to take an oath or affirmation. In this situation, the notary public's job is to deliver an oath or affirmation. A jurat adds another level of security by requiring a person to sign the document in front of a notary public and swear that they are doing so willingly and voluntarily.

What is Notarization?

Notarization is a process where a notary public certifies the legitimacy and proper execution of documents in order to prevent fraud. Here are some of the reasons why notarization is important:

  • It has a legal impact as it converts a private document into a public document, allowing a certain document to be used in court without the need for further confirmation of its authenticity and validity.
  • To certify the authenticity of any signature attached to a document.
  • It makes contract agreements enforceable.
  • It increases the level of confidence and assurance; that a document was legally signed by the parties involved.
  • If the agreement is appealed in court, or if one of the parties later attempted to break the conditions, the agreement will prevail.
  • It signifies that the person who signed a particular document did it under his own free will.

How to Notarize a Document?

Step 1: Bring the unsigned and complete documents to a notary public.

It is important to make sure that you have completed the necessary documents that will undergo notarization. Ensuring that you’ve already completed the documents will speed things up. It is also strongly advised that the documents be signed in the presence of a notary public.

Step 2: Take all the signers to the notary public’s office.

The people who are expected to sign the document must appear and be present at the time of notarization. Signers must be of legal age, 18 years old and above. Signers should also bring proof of identity in order for the notary public to properly verify their identities.

Step 3: Sign the document.

After the notary public has checked your documents and identification, you will be asked to sign the document. The notary public will be an impartial witness to the signing of documents. He or she will also observe if you’re being forced to sign the documents against your will.

Step 4: The notary public will sign and stamp the document.

To officially and completely notarize a document, the notary public must affix his or her signature on the said document. He or she will also stamp it with a notary seal, his registration number, and date to prove that your document is notarized.

Step 5: Distribute the original copies.

It is advisable that the parties involved must have their own original copy of the notarized document with the official notarial seal of acknowledgment. In the event that the document is violated or needs to be given to a third party, this will ensure that each individual has an approved copy.

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