Fillable Form Firearm Bill of Sale

What is a Firearm Bill of Sale?

A Firearm Bill of Sale is a template used to create a Bill of Sale for the purpose of recording the purchase of a firearm. The form itself is considered a legal sales document, and contains information on the buyer and seller, details on the firearm(s) sold and the transaction, and other relevant details.

A Bill of Sale is a document that puts in writing the details on a sale of goods or transfer of property from one party to another (from a “seller” to a “buyer”). This serves as legal evidence that full consideration has been provided in a transaction, that the terms of the transaction are valid and final, and that the seller is rightfully transferring their rights to the sold assets to the buyer.

There are two types of Bills of Sale. These types are the following:

• Absolute Bills of Sale do not represent any form of security, but instead are simple documents serving as evidence of agreements, transfers, and other assurances of personal possession of the purchased properties. These kinds of Bills of Sale are, effectively, regular contracts of sale of goods, covered by the common laws of contract and the sale of goods laws of the state.

• Conditional Bills of Sale represent any assignment or transfer of any personal possessions by way of security for the payment of money. This kind of Bill of Sale allows the seller (the original owner of the property being sold) to establish particular terms that must be followed for the buyer to retain ownership of the property sold. If the conditions set by the original owner are not met or are violated (this will depend on what terms and conditions are placed on the Bill of Sale), the ownership of the property will revert to the seller or the original owner of the property.

A Bill of Sale may be very complex or very simple depending on the circumstances surrounding the sale, such as what type of transaction was made, what state the sale was done in, what type of property was purchased and sold, and what type of Bill of Sale is needed for the transaction. Absolute Bills of Sale are generally more common, though in the case of a Bill of Sale Firearm a Conditional Bill of Sale may be used as part of ensuring that the firearm is used properly and that the seller has a way to take back the firearm if they suspect that it will be or has been used in illegal activity.

It is particularly important to create a Firearm Bill of Sale due to the nature of firearms as potentially dangerous objects that require special licenses and permits to carry, sell or use. Firearm Bills of Sale serve not only as evidence of the transaction, but also as a way for the seller to prove that they have the necessary licenses (which may or may not be required by the state depending on where the sale is made, and if it was a private sale or not) and to ensure that the buyer does not have any criminal background or other conviction or condition that forbids them from being in possession of a firearm.

Who needs to use a Firearm Bill of Sale?

It is generally the responsibility of the seller to provide a fulfilled Firearm Bill of Sale form to the buyer after a purchase has been made and finalized. There may be other laws that influence the exact process of selling a firearm to any given person depending on the state, but for the most part, a Bill of Sale for Firearm will be needed as part of any purchase regardless of the existing laws.

Both buyer and seller need to have a copy of the Firearm Bill of Sale in order to prove that the sale and possession of a firearm are lawful.

How to fill out a Firearm Bill of Sale?

The Firearm Bill of Sale is a very simple and quick form to fill out. Make sure to download the form in PDF after fulfilling it in order to preserve its contents and format when it is printed or otherwise sent to the necessary people and authorities.

It will be beneficial to have any documents relevant to the sale (such as a copy of the buyer’s ID, details on the transaction, and proof of possession of any required licenses) both to attach to the form as evidence and to make entering the relevant information easier.

Buyer’s Certification

This section of the form certifies that the buyer is not restricted or forbidden by law to own a firearm for any reason and that the following statements about them are true:

• They have never been convicted in any court of a crime punishable by more than 1 year of imprisonment
• They are not a fugitive from justice
• They are not unlawfully using or addicted to any controlled substance
• They have never been adjudicated to be mentally unwell, nor have they been committed to a mental institution
• They are not an illegal alien, and they are not an alien admitted to the US under a non-immigrant visa
• They were not given a dishonorable discharge from the Armed Forces
• They have never renounced their US citizenship
• They are not subject to a court restraining order
• They have not been convicted of a misdemeanor crime of domestic violence
• They are legally allowed to receive, possess, ship, or transport a firearm.
• They are not a person under indictment or information for a crime punishable by more than 1 year of imprisonment.

All of these conditions must be fulfilled, and the buyer must truthfully state that they are not a person who cannot legally buy, receive, and possess firearms and their ammunition, for a sale to be made. It may be beneficial to attach any relevant documents to this form as certification of all of these conditions.

Full Name

Enter the buyer’s full legal name.

Signature

Have the buyer sign the form in the space provided.

Firearm(s) Sold

For each of the firearms sold in the transaction, enter the following details in the spaces provided:

• Make
• Model
• Caliber
• S/N (Serial Number)
• Cost

You may use an extra sheet of paper or another copy of the Firearm Bill of Sale as needed.

Buyer Details

Name

Enter the buyer’s full legal name.

Address

Enter the buyer’s residential address.

Driver’s License

Enter the buyer’s driver’s license number.

Concealed Weapon License

Enter the buyer’s concealed weapon license number.

Contact Number

Enter the buyer’s primary contact number.

Seller Details

Name

Enter the seller’s full legal name.

Address

Enter the seller’s residential address.

Driver’s License

Enter the seller’s driver’s license number.

Concealed Weapon License

Enter the seller’s concealed weapon license number.

Contact Number

Enter the seller’s primary contact number.

Sale Date

Enter the date that the sale was made.

Sale Conditions

Enter any conditions attached to the sale of the firearm. Make sure to make them as clear and detailed as possible. You may use an extra sheet of paper or another copy of the Firearm Bill of Sale as needed.

Buyer’s Signature

Have the buyer sign the form in the space provided.

Seller’s Signature

Have the seller sign the form in the space provided.

Tips when filling out a Firearm Bill of Sale

While the Firearm Bill of Sale PDF is very short and simple to fill out, it is important to double-check the information entered on the form to ensure that all details are correct and updated.

Keep the form in a safe location. Make sure to keep the form in a secure area and to send a copy of it to the buyer through safe and trustworthy means. This will help to prevent any issues with the transaction and provide both parties with the Bill of Sale document as soon as possible. This is especially important for a Firearm Bill of Sale, as it will also prevent any legal issues from either the seller or buyer not being able to produce a bill of sale proving that they acquired or sold the firearm legally.

Practice good contract management. Create a copy of this form for all parties involved, as well as another extra copy to serve as a backup for future legal purposes or should something happen to the original copy.