A lease termination letter, or end of lease letter, is a notice provided to the tenant by the landlord to inform them that the lease will not continue after the set end date.
A Landlord Lease Termination Letter or Landlord’s Notice of Termination is a rental document that includes termination of lease clause that permits the landlord, to end the lease under certain conditions, such as when:
There might be times when landlords would find themselves wanting to have a tenant move because they do not want to keep the tenant around. Unfortunately, ending a tenancy might not be easy unless there is a cause or the lease contains a termination clause.
The landlord might also want to consider giving the tenant a warning in writing before they send out a termination of lease letter. A warning letter gives the tenant time to cure the breach by resolving what happened, and this avoids a lot of time and effort for both parties.
The landlord or the property owner may decide to terminate a tenant’s lease for a variety of reasons. In some cases, this termination equates to nonrenewal. However, a property owner is not obligated to state the reason within the letter, it is generally within his or her best interest to do so.
In order to terminate the tenant’s lease, determine what was written in the lease first and then figure out whether the tenant will be removed for cause or without a cause. Removal for a cause can include instances where the tenant:
It is also important to note that state laws vary as to whether a landlord can remove a tenant when selling the property, so to protect the landlord, have an attorney include an early termination clause in the lease.
Before filling out the form, make sure that the information given is correct. Write as legible as possible to avoid errors and the possible need for corrections.
Below are all the information needed for the sample fillable form.
In the upper left of the letter, write down the following:
It is also important to state:
The reason for termination can also be provided but it really depends on the landlord.
In the sample fillable form, a Proof of Service Letter is also included.
A fillable form sample of the Notary of Acknowledgement is also given.
When terminating a lease or rental agreement, the landlord must send the notice of termination to the tenant. Delivering a formal letter of the announcement will also help prepare the tenant and helps the landlord to avoid bringing an eviction lawsuit, or unlawful detainer, proceeding in court. That would take up so much more time and effort and would include a lot more people, rather than making a notice of termination.
If things do not go well and the tenant continues to remain in the rental unit after receiving a termination notice, the landlord may file an eviction lawsuit. It is best to seek legal help if such a problem arises. A lawyer can present more options to resolve the problem in a more civil way.
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