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Fillable Form Letter of Intent to Transfer

A Letter of Intent to Transfer is used by an employee to request a transfer to another department in the company, a different branch or location, including reasons for such request.

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What is a Letter of Intent to Transfer?

A Letter of Intent to Transfer is a formal letter submitted by an employee to their employer seeking to be reassigned to another department within the same company. The purpose of this letter is to inform and persuade the employer as to why they should consider transferring the employee. It highlights the benefits that both parties seek to gain if the transfer is approved and showcases what the employee has accomplished so far to deserve the transfer.

The letter is usually written when an employee is unsatisfied with their current position or wants to relocate and would like to continue working for the company in a different location or branch. However, if the employee requests a transfer while still bound by an agreement, they may be compelled to make a financial offering to break out of such agreements.

A Letter of Intent to Transfer includes the following information:

  • Information about the employer and the employee.
  • Information about the position the employee is applying for.
  • Information about his or her current position.
  • All the abilities gained from, experiences in, and contributions to the company.
  • A loyalty statement.
  • The reason for the transfer request.

Where to get a Letter of Intent to Transfer template?

You can create your Letter of Intent to Transfer, providing all the information needed for your intent to transfer.

Letter of Intent to Transfer templates are also available online. For your convenience, a Letter of Intent to Transfer template that you can electronically fill out is available on PDFRun.

How to fill out a Letter of Intent to Transfer template?

Here is a detailed guide on how to fill out a Letter of Intent to Transfer template:

Sender’s Name

Enter your name.


Enter your address, including the City, State, and ZIP Code.


Enter the date the letter was written.

Recipient’s Name

Enter the name of the recipient.


Enter the address of the recipient, including the City, State, and ZIP Code.


Enter to whom the letter was intended.


Enter your name.

Current Position

Enter your current position in the company.

Desired Position

Enter the position you are requesting to be transferred to.

Reason for Request

Enter the reason why you are requesting to transfer.

Number of months or years working for the position

Enter the number of months or years you have been working in your current position.


Enter significant contributions that benefited the company while working for your current position.


Affix your signature.

Reminders in writing a Letter of Intent to Transfer

Here are some reminders in writing a Letter of Intent to Transfer:

  • The letter must be polite and written respectfully.
  • Provide all the information needed.
  • Set aside personal feelings.
  • Remember not to brag.
  • Do not forget to thank your employer or the company.

Reasons why an employee requests to transfer

Here are some reasons why an employee requests to transfer:

Growth and development

A job transfer typically brings new challenges, responsibilities, and opportunities for growth. If you are dissatisfied with the chances offered by your present job, transferring to a different department or location may allow you to develop a new level of experience and form new relationships. It will help you develop new abilities that may help you advance in your career. Requesting a transfer because you are seeking growth will show your employer that you are deserving and capable of accomplishing more. It will help you to reignite your skills and may lead to a possible salary increase.

Job Security

Transferring jobs can help you secure a position while your company changes. To minimize operational costs, some businesses merge departments and restructure by implementing new technology, such as automation. As a result of these efforts, some people may lose their jobs. If this happens, a job transfer will not only help you keep your job, as your company would know you have several skills that may be fit for any open position.

Always keep an eye on trends and signals inside the company to see whether your career is at risk. Missed sales targets, hiring freezes, budget cuts, and many senior executives departing the company are all danger signs. If you want to keep your job, you can demonstrate to the employer that a transfer is beneficial to you and the company. You may do this with an updated resume that highlights your prior accomplishments and newly gained abilities that position you to provide greater outcomes in the new role.

Life changes

Significant life changes sometimes demand transfer requests if the employee desires to continue working for the same organization. For example, if you find yourself in a position where you need to relocate to another city or state, you might seek a transfer to a place nearby. In this instance, you retain the same job with the same responsibilities, but you work from a new location. Regardless of the reason, one of the most acceptable purposes to seek a job transfer is a life shift.

Finding a better place

After some time has passed, some employees may begin to feel uneasy or unhappy in their existing environment. Even if people like their jobs, this is often the case. Some employees are unable to give their all at work because they are affected by their surroundings. It becomes an obstacle for employees in executing their jobs properly. Reasons might vary from disagreements with coworkers to poor management. A transfer request is justified in this scenario. Employees often want a healthy environment where they may feel better while at work. Employees also prefer being in an environment where they may prioritize their well-being.

Achieving career goals

Your career objective may have a role in your career. You may be a hard worker, yet your current position may not be in line with your long-term career goals. For example, you may be a great customer service specialist, but your long-term aim is to work in advertising. Once you've established yourself as a solid employee with exceptional people skills, you may utilize your expertise to help you in transfer into the company's advertising department.


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