Fillable Form Tenant Lease Termination Letter

What is a Tenant Lease Termination Letter?

A Tenant Lease Termination Letter, or simply a Lease Termination Letter, is a letter given to a tenant informing them of their lease of a given property expiring on a particular date. The letter serves as a legal document recording the process of terminating the lease, outlining the terms, conditions, and guidelines that were agreed upon when the lease was signed.

In addition to serving as formal notice of lease termination, the Lease Termination Letter also helps protect the rights of both parties in case of any disputes or legal proceedings. By documenting the termination process in writing, landlords and tenants can avoid potential misunderstandings and ensure a smooth transition out of the rental property, or, in some cases, an easy renegotiation and renewal of a lease.

How do I fill out a Tenant Lease Termination Letter?

Get a copy of Tenant Lease Termination Letter template in PDF format.

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You can find a detailed template of a Lease Termination Letter here. Make sure to read through the entire template carefully, so you can make changes or additions wherever necessary for your purposes.

Date

Enter the month, day, and year that this letter was sent.

Mail Method

Check the box that corresponds to how this letter was delivered to the recipient. You may choose one of the following:

• Personal Delivery
• Substituted Delivery
• Posted Delivery
• First Class Mail
• Registered Mail
• Certified Mail
• Other (specify in the space provided)

Tenant

Enter the name of the Tenant receiving this letter.

Property Address

Enter the address information of the property that the Tenant is leasing.

Lease Agreement Date

Enter the date that the initial lease agreement was made.

Expiration

Check the box that indicates whether the lease will be terminated on or before the end of the lease term, then enter the date that the lease term expires per the lease agreement. Enter as well the time by which the tenant must vacate the premises due to the expiration of the lease.

Reason for Termination of Lease

Check the box that corresponds to the reason for why the lease is being terminated. You may choose from the following:

• I am not choosing to renew the lease agreement.
• You remain delinquent in your lease payments
• I am selling the property
• You have violated the lease agreement
• You are choosing not to renew the lease
• A natural disaster has made the property uninhabitable
• You have been called to active military duty
• Other (specify in the space provided)

You may wish to attach relevant documents to serve as proof or as supplementary information to the letter. This may be helpful for legal purposes in the future.

Security Deposit

Check the box provided if there is a security deposit that can be returned to the tenant, then enter the name and address that the deposit will be forwarded to.

Signature

Have the landlord sign the letter on the space provided.

Landlord Information

Enter the following information about the Landlord:

• Name
• Address
• Telephone Number
• Email

Proof of Service

State

Enter the state under whose laws this letter and lease agreement are subject to.

Date

Enter the date that the letter was received.

Name

Enter the name of the Tenant or recipient.

Address

Enter the Tenant or recipient’s address.

Method of Service

Check the box that corresponds to how this letter was delivered to the recipient. You may choose one of the following:

• Personal Delivery
• Substituted Delivery
• Posted Delivery
• First Class Mail
• Registered Mail
• Certified Mail
• Other (specify in the space provided)

Signed by

Have the Tenant sign the letter in the space provided, then enter their name and the date that the form was signed.

Acknowledgement of Notary Public

State and County

Enter the state and county that this letter is being notarized in.

Name of Landlord

Enter the name of the landlord that wrote this letter and is having it notarized.

Date of Notarization

Enter the date that the letter was notarized.

Signature

Have the notary sign the letter and enter their name in the spaces provided.

Commission Expiry

Enter the date that the notary’s commission expires.

Frequently Asked Questions (FAQs)

Can I renew a lease after my current one has been terminated?

Yes. Make sure to contact your landlord to speak to them about renewing your lease or taking on a new one, if you wish to do so.

Can a Lease Termination Letter be sent after the lease has already expired?

Yes. This usually happens if mail takes a long time to reach a person for whatever reason, but as long as the Lease Termination Letter is sent properly, and the tenant is given a reasonable amount of time to pack up and vacate the premises, the termination of the lease should go without issue.

Can I ask for legal advice regarding a Lease Termination Letter I’ve received?

Yes, but it’s important to remember that these kinds of things are usually agreed upon beforehand, when the lease itself is being negotiated. However, if unlawful or unfair conditions are being placed on you, or if the termination of the lease is otherwise not in line with the terms of the lease agreement, it is recommended to enlist the services of a legal professional in order to sort things out.

Can I contest a Lease Termination Letter?

Only under specific circumstances, such as if the termination of the lease would affect you in ways that were not agreed upon in the original lease agreement, or if additional terms are introduced without your consent to the lease agreement that caused the subsequent termination of the lease.

Can I terminate my lease before my landlord sends a Lease Termination Letter?

Yes, provided that you notify your landlord of your intention to terminate your lease ahead of time.

Can a Lease Termination Letter be delivered electronically?

Yes, though it can be helpful to send one through both email and physical mail, in order to be absolutely sure that the intended recipient is able to receive and read the letter in a timely manner.

Can a landlord charge a fee for providing a Lease Termination Letter?

Yes, though it is not a common practice to do so. Generally this will only happen if such things are included in the lease agreement beforehand.

What happens if my lease hasn’t expired yet, but the ownership of the property changes?

Nothing, unless and until the new owner of the property contacts you about changes that will be made to your lease agreement due to the change in property ownership.