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Fillable Form Odometer Disclosure Statement

An Odometer Disclosure Statement is a declaration of a motor vehicle’s mileage as indicated by its odometer, and if whether or not it's an accurate reading. It is required for a seller to complete this form upon transfer of ownership.

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What is an Odometer Disclosure Statement?

An Odometer Disclosure Statement, or form MVR-180, is a statement form required by federal and state laws to be attached to a Vehicle Bill of Sale at the time of purchase for all vehicles weighing below 16,000 pounds and are under 10 years of age.

Form MVR-180 is a required attachment to a Vehicle Bill of Sale and is used during a vehicle ownership transfer between a vehicle buyer and seller. MVR-180 is required during the process of vehicle registration in order to complete the certificate of title transfer.

Some states accept a general federal form but many states have their own state-specific Odometer Disclosure Statement. Nevertheless, the purpose of these forms is to disclose whether or not the odometer reflects the correct amount during the sale.

  • Bill of Sale: a bill of sale is a document that shows evidence of your purchase and that you, therefore, have legal ownership of a valuable asset like a vehicle or other large items.

Aside from providing proof of ownership, a bill of sale can also be used to determine how much sales tax you pay.

You may be able to get a bill of sale form from your local DMV or from your county tax assessor-collector’s office. You may also make your own bill of sale.

If you opt to write your own vehicle bill of sale, you must include the following information:

  1. The name and address of the seller
  2. The name and address of the seller
  3. Description of item you are trying to sell (please include serial numbers, identification numbers, make, model, size, color, design, any distinguishing mark/s, features, or faults)
  4. The VIN or Vehicle Identification Number
  5. Any special conditions to the sale (e.g. sold as is, with warrant, etc.)
  6. The date of when the transaction was made
  7. The previous owner of the vehicle (who sold it to the seller)
  8. The amount paid for the vehicle (written in both words and in numerals)
  9. The method of payment for the vehicle (i.e. installments or in full, cash, check, credit card, or bank deposit)
  10. Any agreements regarding due dates for pending payments, late payments, and interest rate.

After listing down all information mentioned above, review your bill of sale and check that it is legible and includes all accurate and factual statements and signatures. Make sure to print out a copy for both the buyer and seller of the vehicle.

Who should file for form MVR-180?

The seller of a vehicle should file for form MVR-180. Again, it should be kept in mind that only vehicles weighing below 16,000 pounds and are under 10 years of age need form MVR-180.

Why should vehicle sellers file for form MVR-180?

According to federal and state laws, all 50 states require an Odometer Disclosure Statement to be filed in order for the buyer of the vehicle to transfer ownership under their name. Filing for MVR-180 also helps avoid any liabilities in the future between the buyer and seller of the vehicle.

Whether the buyer purchased a vehicle from a dealership or from an individual seller, the seller must provide an accomplished MVR-180 form. It is a requirement in federal and state laws that an odometer reading and the real mileage of the vehicle being sold be made known upon the legal transfer of ownership, and it will be done through the accomplishment of form MVR-180.

Where to get form MVR-180?

You can get form MVR-180 online and accomplish it using our PDF editor. You may also choose to print out form MVR-180 and accomplish it by hand.

When to fill out form MVR-180?

The seller must fill out form MVR-180, along with other necessary and required documents, in the event that an interested buyer has agreed to purchase the vehicle. This is for the process of registering the vehicle and transferring legal ownership of the vehicle from the seller to the buyer.

Some other documents needed when registering a purchased vehicle are:

  • When purchased from a dealership:
  1. Your valid driver’s license
  2. Any document providing proof of vehicle insurance
  3. Notarized vehicle title
  4. Bill of Sale that includes the vehicle’s purchase price
  5. Completed and notarized Title Application (MVR-1)
  6. Completed Odometer Disclosure Statement (MVR-180) (only if the vehicle is below 16,000 pounds and under 10 years of age)
  7. Completed Damage Disclosure Statement (MVR-181)
  • When purchased from an individual:
  1. Your valid driver’s license
  2. Any document providing proof of vehicle insurance
  3. Notarized vehicle title
  4. Lien release (if liens are shown on the vehicle title)
  5. Completed and notarized Title Application (MVR-1)
  6. Completed Odometer Disclosure Statement (MVR-180) (only if the vehicle is below 16,000 pounds and under 10 years of age)
  7. Completed Damage Disclosure Statement (MVR-181)

It should be noted that a Lien Release will only be provided by the bank once the amount still needed to be paid for the vehicle is complete. It should also be noted that a vehicle cannot be sold if there is still a pending payment for it.

How to fill out form MVR-180?

To accomplish form MVR-180, both the seller and the buyer of the vehicle must sign the document to confirm that they have understood the content of it, that the seller has provided accurate information regarding the odometer reading and mileage of the vehicle, and that inaccurate or dishonest statements may lead to fines and/or imprisonment.

Start filling out form MVR-180 by typing/printing the date of certification, or the date wherein the buyer and seller of the vehicle will sign the document.

The seller of the vehicle must then print/type out their full name on the line provided before printing/typing out the vehicle’s odometer reading.

The seller must make sure to report the odometer reading accurately and truthfully to the best of their knowledge unless they certify that the odometer reading reflects the amount of mileage in excess of its mechanical limits or certify that the odometer reading is not the actual mileage, meaning the vehicle has an odometer discrepancy.

Next, on the boxes provided, the seller must input the vehicle’s make, model, body style, year, vehicle identification number (VIN), and odometer reading.

Once the items above have been filled out accurately, the seller must input again their full name and now their full address, including city, state, and zip code.

The buyer must then input their own full name and full address to acknowledge the mileage reading as certified.

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